Clubhouse & Hut Bookings for Sections
The ACC gives sections the largest booking window and most flexible payment plan available across all groups. This is a deliberate choice to support programming led by our sections and create lasting memories in the alpine.
:::tip Key benefit ACC Sections receive 50% off exclusive Clubhouse bookings at any time of year, and can use the Clubhouse meeting room at no cost for section events. :::
What qualifies as a section trip?
To access section booking benefits, the trip must meet all four criteria:
- The trip is run by the section for the benefit of all section members — not as a private guide trip
- The trip is available to all section members
- The trip is advertised simultaneously to all members (not filled before being posted)
- Registration is through the section site and references the ACC waiver
:::warning If you're hiring a guide All trip registration must go through the section, not through the guide directly. The section is the host of record. :::
Booking benefits summary
| Benefit | Details |
|---|---|
| Advance booking window | Up to 12 months in advance |
| Exclusive Clubhouse discount | 50% off at any time of year |
| Meeting room | No cost for section events |
| Party size flexibility | Changes permitted up to 30 days before trip start |
| Payment due date | Full payment not due until 30 days before start of trip |
Booking procedure
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Contact Lauren to reserve All reservation requests must go through Lauren: [email protected]. Provide the dates and number of members only — guest details are not needed at this stage. Include the Section Chair and Financial Coordinator on the email.
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Post the trip within 2 weeks Once the reservation has been created, it must be posted on the section website within 2 weeks of booking.
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Arrange payment Payments should be made by the section on the due date — ideally on a section credit card. Cheques and direct deposit are also accepted. Payments should not be made on a trip coordinator's personal card.
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Retrieve the hut code The trip leader must reach out to the Chair or Financial Coordinator (who is the main contact on the booking) to obtain the hut code 7 days before the trip.
Cancellation policy
| Timing | Outcome |
|---|---|
| More than 30 days before start | No penalties apply |
| 29–15 days before start | Eligible for a 50% refund, subject to a 2.4% processing fee |
| 14 days or less before start | Not eligible for a refund |
| Payment not received 30 days before check-in | Reservation will be automatically cancelled |
:::warning Please be mindful of cancellations Misuse of section booking benefits affects everyone. When cancellations are necessary, the more notice you give the better. :::
What this policy does not cover
- ACC Ski Weeks reservations
- B.C. Parks Hut bookings
- Elizabeth Parker Hut Lottery bookings